FutureFive NZ - 5 ways your office will benefit from a scanner

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5 ways your office will benefit from a scanner

It's becoming easier and easier for people to start their own business. 

The prospects of better work life balance, more autonomy in their careers and the potential for increased income has become a major draw card for many working Kiwis considering going solo or starting their own company. And mobile technology has made it more possible than ever before.

If you fall into the growing cohort of Kiwis dreaming about starting their own business, then you need to invest in the right infrastructure from the outset.

Why A3 and A4 Scanners Are An Essential Business Solution

The Fuji Xerox range of DocuMate scanners provide the digital on-ramp for businesses to transform their hard-copy documents into an efficient document management solution.  Here are just some of the benefits of investing in a scanner for your small business:

Save Time

Imagine having all of your important business files at your fingertips when you need them. Scanning software such as Nuance Paperport and Dokmee Capture provides all the features required for document capture, processing and reporting

It allows businesses both large and small to easily convert their scanned documents into digital files, capture images and information contained in them, and then organise it all into searchable data. This essential business information is then placed into a centralised location to be easily searched, stored and retrieved when needed at a moment’s notice.

No more trawling through filing cabinets or archive boxes to find that file from 5 years ago. Better yet, save and send your documents to your colleagues and clients directly from the scanner. With an optimised scanning solution your business will be more responsive and efficient.

Save Space

Forget shoeboxes, filing cabinets, archive boxes and expensive off-site storage sheds. An in-house scanner allows you to instantly digitise, file and organise your important business documents from one powerful device.

Safekeeping

One of the great misconceptions about effective document management is that once it’s filed, it’s safe. Nothing could be further from the truth: just ask Claremont Council in Western Australia, which lost more than 100 years worth of archival documents in a fire in 2010.

Natural disaster isn’t the only reason to keep scanned electronic records of your paperwork. Inks fade and paper deteriorates. Receipts, invoices and other essential documents can become unreadable in just a few short years.

A scanner allows you to create a permanent electronic file in seconds, making sure that all of your documents can stand the test and rigours of time.

Mobility

Australia’s workforce is increasingly going mobile. So rather than all of your information being held captive to paper in the office, electronic files can be viewed and sent from anywhere: your nearby cafe, the airport lounge or a hammock from the hotel pool.

Ongoing Scanning Support

Whether you’re an established small business or just thinking about starting your own business, new devices are a big investment. That’s why Fuji Xerox has launched Solution Assist, a service dedicated solely to helping small businesses choose, install and use any scanner from our DocuMate scanning range.

Whether it’s the entry level Documate 3220 or the powerful Document 4799, Fuji Xerox Printers  can tailor a solution that will benefit your business

Article by Glenn Gibson, A3 Product Marketing and Solution Business Development Manager at Fuji Xerox Printers

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